Facility Management Best Practices

Facilities require constant upkeep. From managing routine maintenance projects to emergency situations, maintaining a building is hard work. Learn how to make it run smoothly with these five facility management best practices.

Facility Management Best Practices

1. Preventative Maintenance is a Must

Taking time to fix things before they break prevents more in-depth costly repairs in the future. Ideally, this is the primary type of maintenance that should take place. Staying on top of timely repairs keeps the facility functioning properly.

2. Utilize a Work Order System

A work order system tracks requests and routine maintenance. This type of system helps with organizing and assigning tasks, which also tracks maintenance staff and their activities. Lastly, it acts as a maintenance record, noting the dates and details of completed projects.

3. Establish Benchmarks

The record created by the work order system is also used to establish benchmarks. Installation dates, cleaning times, and repairs completed are available for easy reference. If a task is completed multiple times, for instance, and still not fixed, it could be time for a longer-term solution. Further, access to the maintenance schedule can be used to justify expenses or labor.

4. Get Smart

Get your building to work smarter with technology. Facility use ebbs and flows throughout the day. For example, installing lighting sensors will provide light when people need it, but also turn the lights off if a room is empty. Additionally, connecting systems, such as lighting and temperature controls and security, can allow you to automate the monitoring of these systems. Setting these to turn on shortly before staff arrives and off after staff leave helps save energy costs while assuring proper function throughout the day.

5. Communicate

Finally, communication is essential in maintaining a facility. It’s important to receive feedback from maintenance staff as well as others who make use of the building. Again, this is where a work order system is utilized. In cases of non-emergencies, anyone can complete a work order that’s forwarded to the maintenance department for assessment and completion. Further, users can get status updates or provide additional information if facility staff has questions.

With these practices, maintenance management will run smoothly, be smarter, and keep the building operating at optimal levels.

Building Automation

The Importance of HVAC to the K-12 Learning Environment

The average American spends 93% of their life indoors. For a school aged child, that is spent largely at school. …

Energy Management

Performance Solutions Earns Top Project of the Year Award from Energy Manager Today

We are thrilled to announced that our Strategic Energy and Maintenance Program with St. Catherine Hospital in Garden City, Kansas received a …

Mechanical Equipment

Benefits of Underfloor HVAC Technology

Underfloor Technology, or Underfloor Air Distribution (UAD/UFAD), is a method of delivering space conditioning in offices and other commercial buildings. …

Contact Us

Learn more about our services and offerings.

Subscribe to the blog

By subscribing to the blog, you will be notified whenever a new blog post is created on the site.

Service Requests

Our team is ready to assist. Please use one of the options below to submit your service request:

Warranty Claims

You can now submit warranty claims online via our fast and convenient online warranty process.

Become an Expert

Become an expert in building intelligence. Save money by lowering the total cost of ownership of your facility equipment. Sign up to receive helpful tips, tricks, and insights to facility management from people who’ve dealt with it all.

Become an Expert

Become an expert in building intelligence. Save money by lowering the total cost of ownership of your facility equipment. Sign up to receive helpful tips, tricks, and insights to facility management from people who’ve dealt with it all.