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Posted in Preventative Maintenance

When managing large volumes of equipment, it can be challenging to keep up with the needs of the facility.  Amidst your never-ending list of day to day tasks, you don’t have time to pay attention to the minute details of each piece of equipment. But if something small goes wrong it could upset your whole balance. Timely service is critical for all of your equipment and will prevent small issues throwing off your schedule.

Importance of Timely Service

Avoid Costly Downtime

The longer you wait for regular maintenance or simple service calls, the greater the likelihood that something big will go wrong with your equipment. This can lead to costly downtime, which can substantially impact your ability to keep your business running smoothly, your customer satisfaction ratings and the flow of your daily business day.

Catch Problems When They’re Small

There’s one big problem with small mechanical problems: they don’t usually remain small. By taking care of service for your equipment in a timely manner, you ensure that the problems stay small–and that means that you aren’t putting off a small bill for a big one down the road. Regular maintenance can also catch those small problems even before you start to notice them, making it easier for you to keep your focus where it belongs.

Schedule Maintenance Easily

When you take care of service and maintenance in a timely manner, you can put it on the schedule at a time that’s convenient for you. Unfortunately, when you put it off, you’re left with the need to schedule it immediately–and it’s often inconvenient. Taking care of regular service and maintenance on your equipment in a timely manner is the best way to ensure that you’ll be able to keep your business moving smoothly as well as preventing higher costs down the line.

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Posted in Energy Management

Facilities require constant upkeep. From managing routine maintenance projects to emergency situations, maintaining a building is hard work. Learn how to make it run smoothly with these five facility management best practices.

Facility Management Best Practices

1. Preventative Maintenance is a Must

Taking time to fix things before they break prevents more in-depth costly repairs in the future. Ideally, this is the primary type of maintenance that should take place. Staying on top of timely repairs keeps the facility functioning properly.

2. Utilize a Work Order System

A work order system tracks requests and routine maintenance. This type of system helps with organizing and assigning tasks, which also tracks maintenance staff and their activities. Lastly, it acts as a maintenance record, noting the dates and details of completed projects.

3. Establish Benchmarks

The record created by the work order system is also used to establish benchmarks. Installation dates, cleaning times, and repairs completed are available for easy reference. If a task is completed multiple times, for instance, and still not fixed, it could be time for a longer-term solution. Further, access to the maintenance schedule can be used to justify expenses or labor.

4. Get Smart

Get your building to work smarter with technology. Facility use ebbs and flows throughout the day. For example, installing lighting sensors will provide light when people need it, but also turn the lights off if a room is empty. Additionally, connecting systems, such as lighting and temperature controls and security, can allow you to automate the monitoring of these systems. Setting these to turn on shortly before staff arrives and off after staff leave helps save energy costs while assuring proper function throughout the day.

5. Communicate

Finally, communication is essential in maintaining a facility. It’s important to receive feedback from maintenance staff as well as others who make use of the building. Again, this is where a work order system is utilized. In cases of non-emergencies, anyone can complete a work order that’s forwarded to the maintenance department for assessment and completion. Further, users can get status updates or provide additional information if facility staff has questions.

With these practices, maintenance management will run smoothly, be smarter, and keep the building operating at optimal levels.

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Become an expert in building intelligence. Save money by lowering the total cost of ownership of your facility equipment. Sign up to receive helpful tips, tricks, and insights to facility management from people who’ve dealt with it all.